Types Of Communication Essay

Types Of conference EssayCommunication of all conviction has a specific purpose. Communication is contextual so, the objective of communicating varies in either accustomed situation. This requires adjustation to the situation in terms of shipway of expression, means and methods of transmission system of knowledge. Effective talk not only transfers in frameation alone to a fault transfers understanding of the message. In the present globalised world when we beget across real opposite and virtual communion situations, it becomes even more(prenominal) important to express and transmit the message effectively across geographical, lingual and heathen boundaries. An understanding of the types of intercourse helps us to analyze the complexity of communion in various contexts.We whitethorn broadly categorize talk check to the type of context in which it takes place. The deuce categories arInterpersonal CommunicationMass CommunicationINTERPERSONAL chat The dialogue th at occurs amid deuce or more citizenry as unique man-to-mans, where they understand severally another(prenominal) on the basis of their uniqueness in behavior is termed as interpersonal confabulation. Effective interpersonal conference depends on various interpersonal skills including listening, asserting, influencing, persuading, empathizing, negotiating and compassion. Important aspects of communion between individuals include body language and other forms of nonverbal communication. Interpersonal communication git be dyadic or small group communication. The word Dyad refers to a unit constituting 2 parts, so when communication takes between just two people it is called dyadic communication. In our everyday life we are a part of a small group as a member of family, a educate unit or a team at playplace. Though individuals, we are a member of a group in a given context participating and coordinating actively to achieve a mutual goal. This communication is cognise as small group communication.The characteristics of interpersonal communicationInterpersonal communication is inevitable We are in constant communication with individuals around us not only finished and with address but also by our body language (facial expression, gestures, etcetera), paralanguage (tone, pitch, silence, etc.). We communicate in spite of our attempt not to communicate.Interpersonal communication is irrevocable A Russian proverb says, Once a word goes out of your mouth, you bunghole never swallow it again. One squeeze outnot take back the oral communication at at one season uttered, the impact stays.Interpersonal communication is intricate Interpersonal communication is perplex in the sense that it involves psychological context- personality, behaviour, needs, desires, values social context- an interaction in an annual general meeting will be very clean-cut from a press release on the companys annual turnover heathenish context- if you come from a culture where it is considered discourteous to make considerable, direct centre contact, you will out of courtesy evade eye contact. If the other individual comes from a culture where long, direct eye contact indicates credibility then, the cultural differences lead to misunderstanding.Interpersonal communication is interdependent Communication between two different and unique individuals is unceasingly linked and interdependent as the writ of execution of one member of the team decides the performance fate of the entire team. people COMMUNICATION Mass communication occurs when a homogeneous message from a person or a group is transmitted to a grown anonymous as swell as heterogeneous reference through a special medium. Mass communication is very valuable when advert a brand or a product for sales forwarding through electronic or print medium.Communication, interpersonal or fate communication, both will become non-existent in the absence of forms of communication. The various for ms of communication are as follows literal communicationNonverbal communicationVerbal communication When exchange of thoughts, ideas, feelings and emotions takes place through words- spoken or write, the communication is known as verbal communication. Communication through spoken words is known as vocal communication whereas communication through write words is known as create verbally communication. Thus verbal communication takes two formsOral communication pen communicationORAL COMMUNICATIONDefinition and MeaningTransmission of thoughts and ideas through spoken words is known as literal communication. Oral communication constitutes 65-75% of an executives time at the work place. A manager spends approximately 90% of his working hours in oral communication in various formal and informal situations. Meetings, interviews, group discussions, speech, presentations, instructions, etc. are a few examples of formal oral communication situations. word of mouth is an example of inf ormal oral communication. Oral communication also occurs through specific medium such as a face-to-face interaction through video conferencing, videophone or telephone. The way we communicate orally speaks lot about our personality, attitude, and emotional quotient. So, besides words nonverbal communication plays a vital role effective oral communication. Infact, nonverbal communication complements and completes oral communication.Merits of oral communicationOral communication is swift and speedy. It is faster than create verbally communication as messages can be transmitted as well as received simultaneously.Oral communication generates immediate feedback. Direct face-to-face discussion on queries, doubts enhances the efficacy of communication.Oral communication is economical when compared to indite communication. It saves the expenses on stationary and administrative formalities.Oral communication provides opportunities to amend and adapt according to the needs and situation. R eading non verbal clues of the audience during oral communication promotes better understanding. A speaker can ever so reframe the words and remake the tone, pitch for greater clarity of the receiver. Oral communication serves better in negotiations, arriving at a consensus and resolving conflicts.Oral communication is the most detach means to healthy interpersonal relations and healthy working environment.Demerits of oral communication want of evidence is a major drawback of oral communication. The hardship of the message cannot be legally challenged.Oral communication cannot be hold for long for future reference.Oral communication is not fitted for long messages such as reports, proposals.Human memory is transitory, so its difficult to detain and remember long messages.Oral communication is not a suitable for communicating across geographical boundaries. Communication through telephones or video-conferencing or even traveling long distances is not cost effective.External t one or disturbance in telephone or interference of any kind can reduce the clarity and understanding of the message communicated orally. own(prenominal) prejudices, biases, attitudinal problems can hamper proper understanding while communicating orally.Lack of concentration, inattentiveness and anxiety on the part of the receiver can also adversely affect in understanding the message.Senders personality, content and delivery can reduce or enhance the effectiveness of the message.It is difficult to hold people responsible and accountable for the messages communicated orally. One can easily deny and quash oral information.WRITTEN COMMUNICATIONDefinition and MeaningAll the words I use in my stories can be found in the dictionary its just a matter of arranging them into the right sentences.- more or lessrset MaughamWhen transmission of information takes place in writing/ write words, the communication is referred to as written communication. write communication is not merely a chock up of words or sentences. Words and sentences matter only when the receiver receives, decodes and understands the pith as intended by the vector. Written communication is all pervasive-it pervades the duration and breadth of an organization in the form of rules, regulations, instructions, notices, letters, reports, etc. Written communication is an indispensable part of planning, execution, collaboration, coordination in an organization. It also defines the structure, hierarchy, roles and responsibilities in the organization. Written communication also ensures greater clarity, accuracy, validity, reliability, accountability and long life of the information. Written communication can be formal as well as informal.Examples of written communication in a formal situationIssuing orders, directives, notices and circularsImplementing decisions manage appointments, transferMaking and implementing policy decisions, rules and regulationsDirecting letters, memorandumMerits of written commun icationA piece of written communication can be kept as record for future reference for longer period of time.Written communication is legally valid evidence and so can be challenged before law.Written communication evacuates ambiguity and maintains uniformity of decisions, policies and procedures.One can always refer back to a written piece of information. So it can be retained for a longer period of time and has a long-lasting impact.Written communication is suitable for long, complicated messages.In todays globalised world where we have virtual teams and virtual managers working across cultural boundaries written communication is more accurate as it avoids misunderstanding arising overdue to different accent, tone, pitch and other nonverbal elements.One can always be held responsible for the information conveyed in writing for errors, omissions and the consequent misunderstanding.A written message carries more credibility than oral message as it can be produced in situations of dispute.Written communication facilitates decision make as the past records provide requisite information and necessary guidance.Demerits of Written CommunicationWritten communication is time consuming as the sender needs to plan, organize and transmit the message through proper channel. Some times excessive paper work and the message traveling through various nodes in a communication network leads to the delaying of the message. This delay may also give rise to red-tapism.Written communication does not can immediate feedback.It is difficult to make changes, corrections and improvisations in the message once transmitted. If there arises a need to change the message, the process is again time consuming.Written communication is not cost effective. Planning, drafting and circulating of a message in large organizations require proper set up and appropriate infrastructural facilities that add to the expenditure.Writing is an art as well a skill it is inherent and can also be acquired. Lack of clarity, incoherent organization, excessive jargons, and ambiguous language leads to misinterpretation, which in turn hampers the achievement of the in demand(p) objective.Effective written communicationClarity, completeness and persuasiveness are the keys to successful written communication. Composing and conveying the ideas to intended audience is a craft. Following are some measures that enhance the effectiveness of written communicationAdapt to the audience One needs to adapt communication to the needs and expectations of the target audience. interview analysis reduces the chances of misunderstanding.Adopt YOU Attitude i.e the communication should be audience centered. deputise I, me, mine, our, us by you, your. (examples)Use bias free language avoid jargons, sms lingo and the internet language. while communicating to global audience on net take account of the cultural and linguistic differences and follow nettiquetes.While communicating unpleasant news always emphas ize on the overconfident aspects of the situation. (examples)Make appropriate use of functional and content words.(examples)Difference between Oral and Written CommunicationThe above differences between oral and written communication do not establish the superiority of one form of communication over the other. A good communicator always makes an attempt to conduct the right form of communication to suit the need, objective, and situation.NON VERBAL COMMUNICATIONWhen transmission of ideas, thoughts, feelings, emotions takes place without words, the communication is termed as nonverbal communication. We do not always communicate through words- a smile on the face, broadening of eyes, a frown, sitting posture with legs overlapped, body cross etc. speak volumes about an individuals state of mind, attitude, intentions and emotional status. Non verbal communication finds its roots in culture, so it vast and varied in different communities and cultures across the globe. The exhibit down the stairs suggests the impact and extent of nonverbal communication and advocates greater